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Chapter Roles
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Chapter Roles
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ASIS Cleveland Chapter Leadership
Positions, Roles, Committees, Functions, Duties
For persons currently filling these roles, contact information, and open
positions:
Contact List
[ ASIS officer positions, descriptions,
skill sets, requirements - PDF:
 ]
Clarification on nominations, voting,
officer candidates, etc.: As there has been low turnover in
officer positions, these things need to be said because people need
to know the how all of this works. And we?ve gotten questions about
what the process is and how it works from several members, some new,
some not. You have to be qualified to be and perform as an officer
in ASIS. How? It makes sense. Both the position descriptions of the
four officer positions are posted publicly on the website at ROLES |
COMMITTEES (PDF file above), as well as the very important skill
sets or qualifications necessary for a person to possess to perform
well. It is your organization, and you want skilled people as local
leaders to be sure. So, no mystery about qualifications. If you meet
them you can run for a position, as these are always open to new
candidates every year. However, if you can?t speak publicly in front
of a group, don?t know the policies and procedures generally in
place for and by ASIS, haven?t volunteered and shown your
willingness to significantly help the local group and members in
some fashion, performed possibly on the Executive Committee here or
in another chapter, if your math skills are marginal and accounting
isn?t your thing, then being ASIS Chapter Treasurer or Chair of this
organization isn?t the position for you at this time. On another
level entirely some people think they might be pressed into service,
nominated and then set up to be elected when they really don?t want
to serve. This is fantasy. This will not happen. You cannot be
nominated and elected without your permission, so you would merely
decline, but it?s simply, clearly, not the way things work. If after
reviewing the descriptions of officer positions and necessary skill
sets and you believe you are qualified and wish to serve, identify
your desires to the current Chair. If you wish to serve in the
future, then get more actively involved and volunteer to help and
set your sights on a position and begin to work toward meeting those
criteria. Nominations and announcements at the November meeting,
voting in December, installation of officers in January.
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Performs the duties normally associated with a CEO of a
company.
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Presides over all chapter meetings, functions, and events.
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Performs a wide range of leadership and management
functions as required to meet the goals and objectives of the chapter
and the organization under direction of the Regional Vice President and
the ASIS Board of Directors.
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Serves as the point of contact or communication link
between the Regional Vice President and the Chapter, and communicates
appropriately to the regional level.
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Appoints members to chair committees as are deemed
necessary to meet chapter purposes and goals, forms the Chapter
Executive Committee, and performs as Chair of that committee.
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Forms and creates committees or task forces or special
committees, or dissolves them, as needed.
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Exercises considerable independent judgment in decisions
that influence chapter operations to insure solvency of the chapter and
ROI to chapter members.
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Chapter Chair is elected annually by vote of the
membership.
Chapter Vice Chair (elected officer)
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Performs the duties normally associated with a vice
president of a company.
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Assists the Chapter
Chair in managing chapter operations as a whole, substantially
contributing to chapter goals, objectives, and programs.
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Assumes the authority and
performs the duties of the Chapter Chair in the absence of the
Chapter Chair. Presides over
chapter meetings, functions, and events when the chapter chair is not
in attendance or at the Chapter Chairs request.
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Exercises considerable independent judgment in decisions
that influence chapter operations to insure solvency of the chapter and
ROI to chapter members.
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Chapter Vice Chair is elected annually by vote of the
membership.
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Chapter Treasurer (elected officer)
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Receives all monies,
securities, funds, and monetary credits of or on behalf of the chapter
from all chapter functions and deposit these in accounts in the name of
the chapter.
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Receives and safeguards all
property and other physical assets owned by the chapter.
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Keeps regular accounts of
all receipts and disbursements in suitable books provided for that
purpose. The records should be available for inspection by all officers
and chapter members in good standing, and duly authorized
representatives of the Society.
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Disburses chapter funds
upon approval and direction of the Chapter Chair and the Executive
Committee.
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Reports on the financial
status of the chapter at chapter meetings or as requested by the Chapter
Chair, and in the chapter newsletter, as appropriate.
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Forwards financial status
information in a timely manner to the Chapter Secretary for inclusion in
the monthly Chapter Activity Report.
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Adheres to any and all
Internal Revenue filing requirements as set forth in ASIS Policy Guide
4015.
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Chapter Treasurer is elected annually by vote of the
membership.
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Chapter Secretary (elected officer)
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Keeps the minutes of all
chapter leadership, committee, and special meetings.
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Maintains all official
chapter records, including minutes, newsletters, and other official
correspondence.
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Completes and promptly
submits monthly reports to the designated recipients.
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Promptly notifies ASIS
Headquarters of results of the annual election.
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Insures all necessary
correspondence representing the chapter is handled in a timely manner,
including, but not limited to, Thank You notes to speakers, presenters,
special assistance.
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Submits magazine articles
to ASIS International magazines regarding chapter activities and events.
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Submits minutes of the
chapter meetings to the newsletter each month.
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Chapter Secretary is elected annually by vote of the
membership.
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ALL
COMMITTEES: Conditions or Requirements
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A Committee or Task Force Chair is appointed by the
Chapter Chair, participates in the Executive Committee as required,
provides leadership in the appointed area, and reports on actions,
events, or issues regarding it.
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Builds a committee of members, if and as needed and
appropriate, to meet the goals and objectives of the chapter and
members, chairs any meetings for these purposes, and reports to the
officers and Executive Committee or others, as appropriate.
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Communicates and provides information for members and
others regarding the main focus and purpose of the committee, chair or
committee actions regarding that purpose, for the newsletter, website,
public relations or press releases, or other communication methods
available to the chapter for such purposes.
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Shares duties and responsibilities for programs,
generating appropriate topics and speakers for meetings or events, and
other duties as discussed with the Chair and officers.
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Executive Committee
See
ALL COMMITTEES: Conditions or Requirements
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Membership Chair
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Responds to all inquiries about membership, and promotes
value and recognition of members and membership in this society of
professional security practitioners.
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Provides and directs prospective members to membership
applications as needed, answers questions, and provides any assistance
required for completion.
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Reviews, advises, and works
on maintaining an accurate local (Cleveland Chapter) database of
members. Performs as liaison with
ASIS Headquarters, which receives applications and determines class of
membership and enters pertinent information into the HQ database.
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Acts upon and advises upon conditions and issues which
affect membership, including contacting members who have not renewed
membership from lists provided by the Chapter Chair or others. The
Membership Chair will contact these individuals and provide any
assistance required allow the member to be reinstated.
See
ALL COMMITTEES: Conditions or Requirements
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Program
Committee
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Secures and
develops dates for chapter meetings with a calendar developed
with the officers and Executive Committee, and assists in
securing a speaker and program for each agreed upon meeting.
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Obtains the
speaker's bio, picture, topic, and scope of the topic, along
with any audio-visual needs of the speaker, and provides the
newsletter editor and Chapter Chair with details of the speaker
in accordance with publication deadlines.
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Greets the
speaker and coordinates introductions and seating. The Chair
will introduce the speaker at the chapter meeting.
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Sends a letter
of thanks to the speaker (using Chapter ASIS letterhead) with a
copy to his/her superior if authorized by the speaker.
See
ALL COMMITTEES: Conditions or Requirements
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Professional Certifications Chair
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Keeps chapter members informed of information concerning
the professional certifications programs.
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Oversees and maintains the chapter library for use by
chapter members.
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Introduces and keep chapter members informed of the
progress of all new certified chapter members.
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Serves as an advisor on all matters regarding
certification programs.
See
ALL COMMITTEES: Conditions or Requirements
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Scholarship
Chair & Committee
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Evaluates applications for the chapter scholarships.
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Promotes knowledge of our scholarships to the schools in
the Cleveland Chapter area, to the membership, and to the population in
general.
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Distributes applications to interested students, normally
in early spring.
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Processes applications received. Acknowledges receipt,
checks for compliance with requirements, and safeguards until the
committee meets to review.
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Convenes a meeting of the Scholarship Committee to judge
the applications. Complies with administrative requirements to insure
the match from the ASIS Foundation is obtained. Drafts letters to the
winners, to ASIS National, and to the Regional Vice President of ASIS.
Provide press releases about the scholarship winners to the Chapter
newsletter, and to local media in the area where the winner lives, and
to the school attended.
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Presents the scholarship awards at the chapter meeting
immediately following the selection.
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Leads in raising funds for scholarship awards, and to
build the scholarship fund.
See
ALL COMMITTEES: Conditions or Requirements
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Security Employment - Placement
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Finds employment opportunities within the safety and
security profession for ASIS chapter members.
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Serves as a resource to employers in the Cleveland Chapter
area for a source of qualified professionals seeking work in the
security or safety field.
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Points candidates toward potential employers.
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Links employers with appropriate candidates.
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Advises member candidates on forms and tips on resumes and
the employment process.
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Advises employers on security qualifications,
certifications, etc.
See
ALL COMMITTEES: Conditions or Requirements
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Legislative Chair or Liaison
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Keeps the chapter membership informed of legislative
issues pertinent to the security industry.
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Obtains and presents information to the chapter newsletter
and website, e.g., court decisions, pending bills, etc., which are of
interest to the membership.
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May contact local legislative members and lobbyists to
obtain information.
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May be involved with ASIS International on legislative
matters if requested.
See
ALL COMMITTEES: Conditions or Requirements
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Law Enforcement Liaison
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Brings the private security and public law enforcement
groups together by inviting and attempting to get at least two law
enforcement representatives to each chapter meeting (at the expense of
the chapter). The liaison will invite the Chiefs of Police, Sheriffs, or
heads of various law enforcement agencies.
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Sends a letter of invitation on Chapter ASIS Letterhead to
each invited representative. A copy of the letter is sent to the Chapter
Chair and the Treasurer for their records.
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Greets the the guest at the door and provide introductions
to various members. He/she will also introduce the guest(s) as
appropriate during the Chapter Meeting. The Liaison will follow up with
a telephone and written communication with each guest.
See
ALL COMMITTEES: Conditions or Requirements
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Private Security
Liaison ? Private
Security Services Council
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Brings new private security and public security groups
into the chapter by inviting and attempting to get at least two security
representatives to each Chapter Meeting (at the expense of the chapter).
The liaison will invite the Chiefs or Managers of various security
organizations.
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Sends a letter of invitation on Chapter ASIS Letterhead to
each invited representative. A copy of the letter is sent to the Chapter
Chair and the Treasurer for their records.
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Greets the guest at the door and provide introductions to
various members. Liaison will introduce the guest(s) as appropriate
during the chapter meeting. The Liaison will follow up with a telephone
and written communication with each guest.
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Assists in developing means and methods and opportunities
for private security vendors to participate in the chapter and also to
sponsor a variety of chapter functions.
See
ALL COMMITTEES: Conditions or Requirements
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Information Security Summit
(EVENT)
Liaison
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The ISS Chair (Liaison, special configuration)
participates in the Executive Committee and carries out appropriate
actions with other groups involved, involving ASIS members in the
process as speakers, sponsors, or participants.
See
ALL COMMITTEES: Conditions or Requirements
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Communications
Newsletter, Website, Public Relations,
Member Communications
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Produces all aspects of the chapter newsletter, from
advertising to on-time delivery, and interfaces with all officers and
chairmen.
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Produces all aspects of the chapter website, from
advertising to frequent updates of copy, dates, and materials from
chairmen, and interfaces with all officers and chairmen.
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Assists with communication ranging from email to other
communications in support of chapter functions.
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Communicates and provides information regarding
communication, chair or committee actions regarding communication, to
all appropriate parties.
See
ALL COMMITTEES: Conditions or Requirements
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Golf Outing Committee (EVENT)
See
ALL COMMITTEES: Conditions or Requirements
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Misc.
unassigned
functions that must be covered by officers or committee people:
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Maintaining and displaying chapter signage, banners,
displays, etc., or signage for a chapter event.
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Maintaining chapter name badges, their disbursement and
return and the ordering of any new badges needed.
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Arranging that a flag, podium, the Chapter ASIS banner,
the Chapter ASIS Charter is available for each meeting and or function,
and/or display of chapter awards.
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Reserves
a table for Chapter Executive Committee and the speaker(s) at each
meeting and event.
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Takes, or arranges to be taken, registrations for the
meeting by phone, email, and website, and communicates response to
applicable officers in a list of names.
See
ALL COMMITTEES: Conditions or Requirements
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